K-12 End-of-Year IT Checklist:
Managing ViewBoard Interactive Displays and Campus Devices

For K-12 IT administrators, the end of the school year is the best opportunity you’ll have to ensure your campus is ready for the fall.

Because active instruction has paused, every task you complete eliminates a potential first-day emergency in September.

This guide outlines exactly how school IT admins can close out the year, optimize ViewBoard^® interactive displays and ensure back-to-school readiness.

Plus, because you can complete most of these tasks remotely through ViewSonic Manager™ or Manager Advanced™, you can run your entire end-of-school checklist from a single screen.

Summer IT Maintenance Checklist At a Glance

The following checklist outlines your core priorities and the tools required to execute them before the new school year begins:

Why Summer IT Maintenance Matters

In school IT, deferred maintenance behaves almost exactly like interest: it compounds into massive tech debt by September.

Addressing these tasks over the break means fewer surprises when teachers and students return in the fall.

How ViewSonic Manager Can Help IT Admins Prepare for Summer

ViewSonic Manager is a free, cloud-based device management platform that lets IT admins access, monitor and maintain their district’s ViewBoard^® interactive displays from any browser.

Instead of dealing with displays individually, you can use the platform as a secure, centralized command center to control your entire fleet.

For school districts with larger deployments, the upgraded Manager Advanced tier adds automated job scheduling, device profiles and remote desktop access to handle bulk summer workflows without manual intervention.

If you haven’t already, enrolling your displays in ViewSonic Manager is one of the easiest ways to speed up and simplify every other task on your summer checklist.

On-Site Tasks: Checking Hardware Before the Break

A physical walkthrough before summer begins is the most effective way to protect your district’s hardware investment.

Addressing basic classroom wear now prevents minor physical issues from ballooning into expensive hardware replacements in the fall.

Clean and Inspect Every Display

• Wipe screens and frames with a soft, dry microfiber cloth. Avoid harsh chemicals because they permanently ruin specialized anti-glare coatings.
• Examine the physical mount, secure loose cables and inspect the connection ports for damage while standing at each panel.

Complete Your Accessory Audit

• Locate and test every stylus, remote control and cable in each classroom to verify they are present and functioning.
• Log any missing or damaged accessories immediately so you can place replacement orders early to avoid late-August shipping delays.

Enroll Any New Devices Immediately

• Enroll newly received ViewBoard displays into ViewSonic Manager or Manager Advanced using a PIN, serial number or QR code.
• Use the batch enrollment feature to streamline mass setups and bring your entire inventory under centralized control.

Remote Management:
What to Handle Through ViewSonic Manager

Once your physical walkthrough is complete, you can use ViewSonic Manager to handle the rest of your summer checklist.

Update ViewBoard Firmware

• Review the status of your fleet and prioritize keeping firmware up to date.
• Deploy updates for ViewBoard interactive displays manually or schedule automated installations using Manager Advanced.
• Run these updates while classrooms are empty to avoid interrupting active classes.

Push App Updates Across All Devices

• Install, update or remove applications across your enrolled displays remotely.
• Audit your current software footprint and purge unused apps to free up system memory.

Update Your Staff Accounts

• Revoke directory access for departing staff and pre-create accounts for incoming staff to prevent configuration delays.
• Configure custom and role-based access permissions to ensure consistent access to devices and features in Manager Advanced.

Back Up Your Manager Console

• Back up your ViewSonic Manager console before making bulk changes by navigating to Settings and selecting “Back Up and Restore.”
• Maintain backups before and after major directory updates to secure your custom device groups.

Power Down Unused Displays

• Scheduling power-offs can help cut utility costs and preserve backlight lifespans.
• Instead of manually shutting down individual displays, save time by using ViewSonic Manager Advanced to apply shutdown rules to all panels or to specific groups based on usage.

myViewBoard Tasks:
Accounts, Subscriptions and Cloud Storage

Your physical ViewBoard interactive displays and myViewBoard^® whiteboarding software function as a connected system. Managing your cloud environment now prevents access issues when teachers begin developing curriculum, creating lessons and collaborating on classroom activities.

Confirm myViewBoard Access

• Verify that your school or district has active myViewBoard access. Entity accounts receive free access and do not require renewal.
• Confirm that all accounts are set up and accessible before teachers begin lesson planning for the new year.

Verify Staff Accounts

• Audit single sign-on access so returning and incoming staff have active myViewBoard accounts.
• Address account provisioning issues early while support response times are fastest.

Encourage Teachers to Back Up Their Lessons

• Instruct teachers to back up important lessons and instructional materials to myViewBoard cloud storage.
• Protect localized data from deletion during summer system resets or hardware replacements.

Device Lifecycle Planning:
Putting This Year’s Data to Work

The post-semester break is the ideal time to audit your hardware using ViewSonic Manager utilization reports.

By providing clear performance metrics on screen times, app usage and system uptime, this data helps you pinpoint underutilized displays and catch failing hardware early.

Use these insights to build a proactive, budget-conscious replacement strategy, and review them with your ViewSonic representative.

Setting Up the Next School Year

Decisions made now determine how smoothly your next deployment begins.

Target Professional Development

Audit support tickets to identify which teachers struggled with interactive display features this year. Use these insights to coordinate targeted training sessions with the ViewSonic Professional Development team instead of generic onboarding programs.

Teachers and education professionals can also join ViewSonic’s complimentary Educator Community to get access to free community webinars as well as certification courses.

Review Your Fleet Strategy

Schedule a planning session with your ViewSonic representative to go over hardware performance and plan out your refresh roadmap.

Run a Final Remote Readiness Check

Perform a quick remote audit through ViewSonic Manager and Manager Advanced before buildings reopen. Verify that firmware is current, display profiles are correctly assigned and all panels are online.

Looking to Make Device Management Easier?

ViewSonic Manager and Manager Advanced™ are enterprise device management solutions that can help automate routine maintenance, schedule updates and provide remote desktop support.

Right now, schools can try Manager Advanced free for 30 days.

Start your free 30-day trial

Frequently Asked Questions

What should IT admins do at the end of the school year?

K-12 IT admins should complete a physical hardware walkthrough, update ViewBoard firmware and apps, clean up staff accounts, back up their Manager console and review cybersecurity compliance. Most of these tasks can be handled remotely through ViewSonic Manager or Manager Advanced without leaving your desk.

How do schools manage devices over the summer?

Schools using ViewSonic Manager can handle firmware updates, app installs, power scheduling and account management remotely from a single web-based control panel. Manager Advanced adds automated job scheduling for teams managing larger fleets.

What’s included in the school IT checklist?

A complete K-12 end-of-year IT checklist covers hardware inspection, accessory audits, firmware updates, app updates, staff account management, data backups, cybersecurity review, device lifecycle assessment and back-to-school readiness planning.

How do you prepare classroom technology for next year?

Start with a physical inspection of all displays and accessories. Use ViewSonic Manager and Manager Advanced to update firmware, push app updates, clean up staff accounts and schedule power-offs for unused devices. Finish by pulling lifecycle reports and then meet with your ViewSonic rep to plan any deployments or refreshes before fall.

What is ViewSonic Manager and is it free?

ViewSonic Manager is free web-based device management software included with every ViewBoard interactive display. It allows IT admins to monitor and manage displays remotely across an entire district. Manager Advanced is an upgraded subscription tier that adds automation, device profiles and remote desktop access.

Ready to Make Next Year Your Smoothest One Yet?

Talk to a ViewSonic Education Expert to review your current setup, discuss your summer priorities and build out a school technology plan designed around your district’s needs.

Programs, pricing, specifications and availability are subject to change or cancellation without notice. Actual performance, compatibility and user experience may vary depending on system configuration, network conditions, usage environment and other factors. Selections, offers and programs may vary by country. Corporate names and trademarks stated herein are the property of their respective companies. Copyright © 2026, ViewSonic Corporation. All rights reserved. 6/26 [26ALL-EDU1359]

Professors want to walk into a room and have the tech be completely ready. According to the 2026 EDUCAUSE Students and Technology Report, students want their instructors to use technology efficiently and creatively. They actually feel a negative impact on their learning when they experience tech failures like broken projectors or watch instructors struggle to navigate systems. It is imperative that university technology is straightforward, easy to use and highly reliable from the very start.

Seamless Tech Integration

How do these displays connect to the campus? We designed our displays to work flawlessly with the control systems you already use. Because our products connect with RS-232, we easily integrate with industry leaders. ViewSonic^® displays integrate into the Q-SYS Ecosystem via a Q-SYS library verified plugin. They are also fully compatible with Crestron, Extron and AMX.

This broad compatibility lets your IT team manage key functions like power, volume and inputs from one central spot. You get a simple setup that makes it easy to expand your system whenever you are ready.

The Power of Launch Commands

Can I launch software with a single button? Yes! Control system launch commands turn complex systems into simple one-touch experiences. A single button on the lectern removes hesitation and reduces support calls.

Even our software like myViewBoard^® and AirSync™ can be launched using discrete commands on those command centers. This is a meaningful differentiator versus competitors that require manual navigation. It keeps the focus exactly where it belongs.

Benefits for the Entire Campus

How does this improve the classroom experience? The benefit of our products that work with control system launch commands is huge for your entire ecosystem.

• IT teams do not need new systems or proprietary software from other companies.
• They can use the exact control systems they are used to and have already implemented.
• Instructors are actually going to use the tech and teaching becomes much more efficient.
• Professors can focus entirely on the content instead of fumbling with the tech.
• Classes move forward without annoying tech issues and students are far more satisfied with their learning.

Compatible Display Solutions

What products work with my control system? We offer a wide variety of products that cater to every instructor’s needs. All of these solutions work perfectly with major control systems like Q-SYS, AMX, Crestron and Extron.

• Large Spaces: Our Direct View LED displays are ideal for massive environments like lecture halls.
• Active Learning: ViewBoard® interactive displays bring engagement to classrooms.
• Seminars: CDE series displays are built specifically for conference, seminar and meeting rooms.

Additional Tools for Instruction

How else can we improve the teaching experience? Beyond large room displays, we offer incredible solutions that help professors stay engaged with their students without worrying about the tech.

• Podiums: The ID2456-4K touch display ensures instructors don’t turn their backs on students when they present.
• Software: Tools like myViewBoard software for lectures or AirSync for wireless screencasting make digital sharing a breeze.

Simplify Your Campus AV Setup

Are you ready to upgrade your university displays? Upgrading your campus hardware shouldn’t mean rewriting your entire IT playbook. By choosing displays that respect your existing control systems, you create a stress-free environment for everyone.

Contact our team today to request a demo and explore our complete lineup of higher education display solutions!

Planning a district refresh? The ViewBoard^® IFP41 series of interactive displays offers a Split Screen function that educators can’t get enough of. With Split Screen, teachers can show two sources at once. That means less time navigating between tabs and more time actually teaching.

Teaching requires juggling a dozen tasks at once while trying to keep 30 kids focused. This tool makes the ViewBoard a great SMART Board or Promethean alternative. It works the exact way a teacher thinks.

What Makes Split Screen a Game Changer?

With EDLA-certification, the ViewBoard IFP41 series of interactive displays seamlessly integrates with Google Apps to make multitasking easy. You can finally run two powerful applications side by side to keep your lessons flowing perfectly. It’s exactly what you want out of a classroom interactive display.

Brilliant Ways to Use Split Screen in Your Classroom

How are educators using this feature? Here are a few amazing ways this feature is being used in the classroom right now.

Content and Annotation

Can I write on my slides during a lesson? Yes! You can easily split your screen to show your Google Slides on one side with myViewBoard^® software open on the other. This is the best interactive display for teachers who want to annotate and mark up their lessons in real time.

Real-Time Translation

How does split screen help English Language Learners? Using a ViewBoard IFP41 display with a built-in microphone, you can put your presentation slides side by side with Google Translate. This setup lets you translate your teaching into different languages in real time. That’s a massive help for English Language Learners.

Modeling and Research

Can I show my students how to take proper notes? The split screen setup is great for modeling how to read text and take notes. You can actively research a topic on one side and pull key ideas onto the digital whiteboard on the other. For example, nearly every teacher does some variation of opening Google Earth. If you live on a peninsula, you can pull up the map on the left side. Then you can use “peninsula” and “bay” as vocabulary words that you write on myViewBoard next to the image.

Visualizers and Wireless Tech

Does this work with document cameras and screen casting? Absolutely. You can use your visualizer on one side and have your slides or a web page open on the other. This is perfect for teachers who still rely on doc cams. You also have the amazing ability to cast screens with AirSync on one side while keeping your document or web page open on the other.

Preschool Engagement

Is this good for younger students? This tool works brilliantly for our youngest learners too. You can use a PDF with colorful shapes on one side and have the kids create those exact shapes on the other. It’s a really fun and interactive way of modeling for them.

Ready to Transform Your Classroom?

Are you looking for the perfect district refresh? The split screen feature eliminates technical confusion so you can focus on what you do best. It bridges the gap between complicated hardware and actual teaching needs.

Check out this video to see the Split Screen feature in action.

Every laptop or phone you purchase has a built-in microphone. Even your car probably has one! We rely on these tools for a variety of everyday tasks. They help us record audio and seamlessly dictate text. Best of all, they prevent the need to purchase bulky external hardware.

So why should your classroom technology be any different? When searching for the perfect interactive display for schools, audio should not be an afterthought. At ViewSonic, we spend a lot of time listening to educators. We know that managing extra cables and external tech is a massive headache. That’s exactly why we built high-quality microphone arrays directly into our ViewBoard^® IFP41 series of interactive displays.

What Is an 8-Array Beamforming Microphone?

ViewBoard IFP41 displays feature a powerful 8-array beamforming mic. Think of a traditional microphone like a flashlight. It usually only picks up sound from one specific direction.

The microphones on our interactive displays are much smarter than that. It uses eight microphones working together to listen to multiple directions. The system then automatically filters out annoying background noises like loud HVAC units or quiet classroom chatter.

Some competitors expect you to buy expensive external mic pods. Others force you to settle for low-quality audio. A standard mic might just hear the teacher. Our display hears the whole room

How Can Built-In Microphones Transform Your Classroom?

Having a powerful microphone changes the game for daily instruction. Here are a few brilliant ways you can use this technology right now.

Can I Record My Lessons Easily?

Yes, lesson recording is seamless. If you are running a Windows device with our myViewBoard® software, you can easily share your screen and record your entire lesson. It’s the absolute easiest way to create flipped classroom content. It’s also a fantastic tool to catch up students who were out sick.

How Does Audio Help ESL Students?

Integrated mics unlock real-time translation. For classes with English Language Learners, tools like Google Translate are a lifesaver. With the integrated mics on the IFP41, you can use the voice feature in real time. A teacher can speak directions at the board. A student can speak right from their desk. The ViewBoard microphone easily picks up both voices to provide instant translations.

Is There a Way to Type Faster?

Use your voice to dictate text. Typing long directions on a large screen takes too much time. It’s especially tough when you have 20 students waiting for a moment to get distracted. The myViewBoard software offers seamless speech to text. You simply dictate your directions and they instantly show up as text on the ViewBoard screen.

Can I Use AI With My Voice?

You can talk directly to your favorite AI tools. The IFP41 is fully EDLA Certified. This means you have instant access to any app on the Google Play store. You can easily pull up your favorite LLM like Gemini or ChatGPT right on the board. Instead of typing out complex prompts, use the microphone to ask questions or generate lesson ideas. It feels incredibly natural. It’s just like having a teaching assistant standing right there with you.

What About Remote Learning and Class Discussions?

Capture every voice in the room. A built-in microphone bridges the gap between in-person and remote students. You can hop into a virtual meeting and every single participant can hear each other clearly. This ensures everyone learns from different perspectives.

You can also record student discussions directly into a document. Instead of taking frantic notes, let the board do the heavy lifting. It’s a great way to gather evidence of student learning and keep a reliable record of class participation.

Ready to Upgrade Your Classroom Technology?

Why settle for complicated audio setups? You shouldn’t have to purchase additional mics and messy cables to do basic things like recording a lesson. The ViewSonic ViewBoard IFP41 series gives you everything you need right out of the box. It makes your teaching better and your life a little easier.

Want to learn more about how our hardware can transform your school? Check out our full lineup of interactive displays today!

UNIVERSE by ViewSonic™, Gaming Monitors and Device Management Stations to Showcase Hardware and Software Teaching Applications

SAN ANTONIO, TX – TCEA 2023, Booth #1153 – (Jan. 31, 2023) – ViewSonic Corp., a leading global provider of visual solutions, offers solutions for next-generation hybrid teaching and learning at the TCEA Convention and Expo, Jan. 31- Feb. 2, 2023 in San Antonio, TX. The ViewSonic® education solutions can transform classrooms and learning spaces into next-generation immersive and collaborative environments.

With innovative technologies ranging from desktop touch displays and esports monitors, to ViewBoard® interactive displays and the myViewBoard® software ecosystem, ViewSonic education solutions help to optimize participation and empower teachers with the best tools they need.

ViewSonic continues to support the education community by expanding its teacher certification program and building a community platform to ignite community engagement. The company’s hands-on approach to professional development has proved to be of great benefit for schools according to past participant reviews. Premium services begin with on-site PD that can also leverage virtual services. This helps to consistently infuse ViewSonic technologies throughout the instructional process so that educators can deepen their level of understanding.

“At TCEA, ViewSonic will have multiple stations to showcase how esports, metaverse teaching and learning, as well as device management can benefit schools,” said Kenneth Mau, Product and Channel Marketing Director at ViewSonic. “The fluidity of today’s learning and teaching environments can be a challenge for teachers and students. Together we can evolve with tools that take learning to a higher level. ViewSonic has been working with schools and teachers to create solutions so that sharing ideas, while communicating and learning with consistency, is the primary goal.”

There will also be several Micro-EdTalk sessions throughout the conference, from Digital Whiteboard training to metaverse education, held at the ViewSonic booth.

For further news and information about ViewSonic, visit ViewSonic.com and follow on Facebook, YouTube and Twitter.

About ViewSonic

Founded in California, ViewSonic is a leading global provider of visual solutions and conducts business in over 100 countries worldwide. As an innovator and visionary, ViewSonic is committed to providing comprehensive hardware and software solutions that include monitors, projectors, digital signage, ViewBoard® interactive displays, and myViewBoard® software ecosystem. With 35 years of expertise in visual displays, ViewSonic has established a strong position for delivering innovative and reliable solutions for education, enterprise, consumer, and professional markets and helping customers “See the Difference®.” To find out more about ViewSonic, please visit www.viewsonic.com.

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This news release contains forward-looking statements that reflect the Company’s expectations with regard to future events. Actual events could differ significantly from those anticipated in this document. Trademark footnote: ViewSonic and the ViewSonic trademarks are trademarks or registered trademarks of ViewSonic Corporation in the United States and/or other countries. All other corporate names and trademarks stated herein are the property of their respective companies.

UNIVERSE by ViewSonic™, Gaming Monitors and Device Management Stations to Showcase Hardware and Software Teaching Applications

NEW ORLEANS – FETC 2023 Booth #2801 – (Jan. 24, 2023) – ViewSonic Corp., a leading global provider of visual solutions, offers solutions for next-generation hybrid teaching and learning at the Future in Education Technology Conference [FETC], Jan. 24-26, 2023 in New Orleans, LA. The ViewSonic® education solutions can transform classrooms and learning spaces into next-generation immersive and collaborative environments.

As leaders in visual display solutions, ViewSonic transforms classrooms into immersive learning environments. With innovative technologies ranging from desktop touch displays and esports monitors, to ViewBoard® interactive displays and the myViewBoard® software ecosystem, ViewSonic education solutions help to optimize participation and empowers teachers with the best tools they need.

ViewSonic continues to support the education community by expanding its teacher certification program and building a community platform to ignite community engagement. The company’s hands-on approach to professional development has proved to be of great benefit for schools according to past participant reviews. Premium services begin with on-site PD that can also leverage virtual services. This helps to consistently infuse ViewSonic technologies throughout the instructional process so that educators can deepen their level of understanding.

“At FETC, ViewSonic will have multiple stations to showcase how esports, metaverse teaching and learning, as well as device management can benefit schools,” said Kenneth Mau, Product and Channel Marketing Director at ViewSonic. “The fluidity of today’s learning and teaching environments can be a challenge for teachers and students. We’ve been working with schools and teachers to create solutions so that sharing ideas, while communicating and learning with consistency, is the primary goal. Together we can evolve with tools that take learning to a higher level.”

Ruben Caputo, vertical marketing manager for education at ViewSonic will also be speaking at three presentations during FETC:

• Tuesday, Jan. 24th from 12:15pm to 12:45pm: ESPORTS THEATER, Booth 551
  “From Player to Creator: Preparing Students for Careers in Interactive 3D”
  Find out how one can leverage student interest in games and esports to amplify a teaching program and prepare students for real-world skills.

• Wednesday, Jan. 25th from 12:30pm to 1:00pm: ESPORTS THEATER, Booth 551
  “Pathway to Professional Careers in Esports”
  Esports has grown into a viable industry for many alike. This session will discuss the available career options as well as the pathway to obtain the available opportunities within the industries of gaming and esports.
  
  
• Thursday, Jan. 26th from 9:45am to 10:15am: ESPORTS THEATER, Booth 551
  “The Esports Education Playbook: Empowering All Learners Through Inclusive Gaming”
  The esports ecosystem reaches far beyond that of the player. This extends into career possibilities in areas around game design, broadcasting, video production, advertising, and more.

There will also be several Micro-EdTalk sessions throughout the conference, from Digital Whiteboard training to metaverse education, held at the ViewSonic booth.

For further news and information about ViewSonic, visit ViewSonic.com and follow on Facebook, YouTube and Twitter.

About ViewSonic

Founded in California, ViewSonic is a leading global provider of visual solutions and conducts business in over 100 countries worldwide. As an innovator and visionary, ViewSonic is committed to providing comprehensive hardware and software solutions that include monitors, projectors, digital signage, ViewBoard® interactive displays, and myViewBoard® software ecosystem. With 35 years of expertise in visual displays, ViewSonic has established a strong position for delivering innovative and reliable solutions for education, enterprise, consumer, and professional markets and helping customers “See the Difference®.” To find out more about ViewSonic, please visit www.viewsonic.com.

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This news release contains forward-looking statements that reflect the Company’s expectations with regard to future events. Actual events could differ significantly from those anticipated in this document. Trademark footnote: ViewSonic and the ViewSonic trademarks are trademarks or registered trademarks of ViewSonic Corporation in the United States and/or other countries. All other corporate names and trademarks stated herein are the property of their respective companies.