K-12 End-of-Year IT Checklist:
Managing ViewBoard Interactive Displays and Campus Devices

For K-12 IT administrators, the end of the school year is the best opportunity you’ll have to ensure your campus is ready for the fall.

Because active instruction has paused, every task you complete eliminates a potential first-day emergency in September.

This guide outlines exactly how school IT admins can close out the year, optimize ViewBoard^® interactive displays and ensure back-to-school readiness.

Plus, because you can complete most of these tasks remotely through ViewSonic Manager™ or Manager Advanced™, you can run your entire end-of-school checklist from a single screen.

Summer IT Maintenance Checklist At a Glance

The following checklist outlines your core priorities and the tools required to execute them before the new school year begins:

Why Summer IT Maintenance Matters

In school IT, deferred maintenance behaves almost exactly like interest: it compounds into massive tech debt by September.

Addressing these tasks over the break means fewer surprises when teachers and students return in the fall.

How ViewSonic Manager Can Help IT Admins Prepare for Summer

ViewSonic Manager is a free, cloud-based device management platform that lets IT admins access, monitor and maintain their district’s ViewBoard^® interactive displays from any browser.

Instead of dealing with displays individually, you can use the platform as a secure, centralized command center to control your entire fleet.

For school districts with larger deployments, the upgraded Manager Advanced tier adds automated job scheduling, device profiles and remote desktop access to handle bulk summer workflows without manual intervention.

If you haven’t already, enrolling your displays in ViewSonic Manager is one of the easiest ways to speed up and simplify every other task on your summer checklist.

On-Site Tasks: Checking Hardware Before the Break

A physical walkthrough before summer begins is the most effective way to protect your district’s hardware investment.

Addressing basic classroom wear now prevents minor physical issues from ballooning into expensive hardware replacements in the fall.

Clean and Inspect Every Display

• Wipe screens and frames with a soft, dry microfiber cloth. Avoid harsh chemicals because they permanently ruin specialized anti-glare coatings.
• Examine the physical mount, secure loose cables and inspect the connection ports for damage while standing at each panel.

Complete Your Accessory Audit

• Locate and test every stylus, remote control and cable in each classroom to verify they are present and functioning.
• Log any missing or damaged accessories immediately so you can place replacement orders early to avoid late-August shipping delays.

Enroll Any New Devices Immediately

• Enroll newly received ViewBoard displays into ViewSonic Manager or Manager Advanced using a PIN, serial number or QR code.
• Use the batch enrollment feature to streamline mass setups and bring your entire inventory under centralized control.

Remote Management:
What to Handle Through ViewSonic Manager

Once your physical walkthrough is complete, you can use ViewSonic Manager to handle the rest of your summer checklist.

Update ViewBoard Firmware

• Review the status of your fleet and prioritize keeping firmware up to date.
• Deploy updates for ViewBoard interactive displays manually or schedule automated installations using Manager Advanced.
• Run these updates while classrooms are empty to avoid interrupting active classes.

Push App Updates Across All Devices

• Install, update or remove applications across your enrolled displays remotely.
• Audit your current software footprint and purge unused apps to free up system memory.

Update Your Staff Accounts

• Revoke directory access for departing staff and pre-create accounts for incoming staff to prevent configuration delays.
• Configure custom and role-based access permissions to ensure consistent access to devices and features in Manager Advanced.

Back Up Your Manager Console

• Back up your ViewSonic Manager console before making bulk changes by navigating to Settings and selecting “Back Up and Restore.”
• Maintain backups before and after major directory updates to secure your custom device groups.

Power Down Unused Displays

• Scheduling power-offs can help cut utility costs and preserve backlight lifespans.
• Instead of manually shutting down individual displays, save time by using ViewSonic Manager Advanced to apply shutdown rules to all panels or to specific groups based on usage.

myViewBoard Tasks:
Accounts, Subscriptions and Cloud Storage

Your physical ViewBoard interactive displays and myViewBoard^® whiteboarding software function as a connected system. Managing your cloud environment now prevents access issues when teachers begin developing curriculum, creating lessons and collaborating on classroom activities.

Confirm myViewBoard Access

• Verify that your school or district has active myViewBoard access. Entity accounts receive free access and do not require renewal.
• Confirm that all accounts are set up and accessible before teachers begin lesson planning for the new year.

Verify Staff Accounts

• Audit single sign-on access so returning and incoming staff have active myViewBoard accounts.
• Address account provisioning issues early while support response times are fastest.

Encourage Teachers to Back Up Their Lessons

• Instruct teachers to back up important lessons and instructional materials to myViewBoard cloud storage.
• Protect localized data from deletion during summer system resets or hardware replacements.

Device Lifecycle Planning:
Putting This Year’s Data to Work

The post-semester break is the ideal time to audit your hardware using ViewSonic Manager utilization reports.

By providing clear performance metrics on screen times, app usage and system uptime, this data helps you pinpoint underutilized displays and catch failing hardware early.

Use these insights to build a proactive, budget-conscious replacement strategy, and review them with your ViewSonic representative.

Setting Up the Next School Year

Decisions made now determine how smoothly your next deployment begins.

Target Professional Development

Audit support tickets to identify which teachers struggled with interactive display features this year. Use these insights to coordinate targeted training sessions with the ViewSonic Professional Development team instead of generic onboarding programs.

Teachers and education professionals can also join ViewSonic’s complimentary Educator Community to get access to free community webinars as well as certification courses.

Review Your Fleet Strategy

Schedule a planning session with your ViewSonic representative to go over hardware performance and plan out your refresh roadmap.

Run a Final Remote Readiness Check

Perform a quick remote audit through ViewSonic Manager and Manager Advanced before buildings reopen. Verify that firmware is current, display profiles are correctly assigned and all panels are online.

Looking to Make Device Management Easier?

ViewSonic Manager and Manager Advanced™ are enterprise device management solutions that can help automate routine maintenance, schedule updates and provide remote desktop support.

Right now, schools can try Manager Advanced free for 30 days.

Start your free 30-day trial

Frequently Asked Questions

What should IT admins do at the end of the school year?

K-12 IT admins should complete a physical hardware walkthrough, update ViewBoard firmware and apps, clean up staff accounts, back up their Manager console and review cybersecurity compliance. Most of these tasks can be handled remotely through ViewSonic Manager or Manager Advanced without leaving your desk.

How do schools manage devices over the summer?

Schools using ViewSonic Manager can handle firmware updates, app installs, power scheduling and account management remotely from a single web-based control panel. Manager Advanced adds automated job scheduling for teams managing larger fleets.

What’s included in the school IT checklist?

A complete K-12 end-of-year IT checklist covers hardware inspection, accessory audits, firmware updates, app updates, staff account management, data backups, cybersecurity review, device lifecycle assessment and back-to-school readiness planning.

How do you prepare classroom technology for next year?

Start with a physical inspection of all displays and accessories. Use ViewSonic Manager and Manager Advanced to update firmware, push app updates, clean up staff accounts and schedule power-offs for unused devices. Finish by pulling lifecycle reports and then meet with your ViewSonic rep to plan any deployments or refreshes before fall.

What is ViewSonic Manager and is it free?

ViewSonic Manager is free web-based device management software included with every ViewBoard interactive display. It allows IT admins to monitor and manage displays remotely across an entire district. Manager Advanced is an upgraded subscription tier that adds automation, device profiles and remote desktop access.

Ready to Make Next Year Your Smoothest One Yet?

Talk to a ViewSonic Education Expert to review your current setup, discuss your summer priorities and build out a school technology plan designed around your district’s needs.

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